Document Scanning Solutions

Combine the established and renowned functionality of Invoice Approvals & Accruals with the cost and labour saving benefits of electronic document management.

For quick and easy scanning of large volumes of invoices, m-hance recommends the installation of an integrated Document Management solution.

m-hance recommends a range of Document Management solutions, all of which are integrated into Invoice Approvals and Accruals and can be selected and activated as part of the standard setup.

When the Document Management solution is in place the user simply enters the Payables transaction in the normal way. A barcode label will be printed which is then attached to the physical document.

The document is then fed through a scanner that will read the barcode and automatically match the physical document to the corresponding transaction within Microsoft Dynamics GP.

Once linked, the image will be available for viewing from within the browser window of the Invoice Approvals & Accruals module or from within Microsoft Dynamics GP itself via the SmartList.

Key Features and Benefits

Maximise efficiency – boost productivity

Barcode functionality makes scanning quicker and more efficient, acting as both a document separator and also creating the link between Dynamics GP and the document management system by automatically filling in the indexing or “metadata” fields within the document management system for each scanned document.

Dramatic savings of time and money

Eliminate the company-wide dissemination of physical documents for approval – documents can now be archived much more quickly using the bar-coding functionality and accessed in seconds through the Invoice Approvals and Accruals web browser during the approval process or from within Dynamics GP.

Maintain control

Important documents are retained centrally by the accounts department, they no longer get sent to various people/ departments.

Return on investment

The dramatic saving on costs, labour and time that Invoice Approvals and Accruals with document management brings means that this system will pay for itself quickly and eliminate traditional paper-based document storage and retrieval.

If you would like to find out more about electronic document management systems and discuss your requirements please contact us +44 (0)844 264 0934 or admin@m-hance.com